An Effective New Employee Orientation Program Will Help You Retain Good Employees

New Employee Orientation Checklist

Use this new employee orientation checklist to build your orientation program. We invest a lot of energy to hire talented people for our business; we need to put as much effort into training them and into aligning job descriptions with employee performance evaluations, and providing orientations for new employees.

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Employee orientation is an important aspect to welcoming, integrating and retaining newly hired employees.

By developing and using an effective orientation program, new employees will develop a positive impression of your business; and will also more quickly learn the policies and practices of your business.

Developing an orientation plan and program will increase the opportunity for your new employee to succeed and get a good start in your business.

Additionally, your new employees will more easily be able to adapt to the culture and the working environment if you provide the guidelines by orienting them effectively and early in their employment experience.

Goals for your Employee Orientation Program:

1. To create awareness and understanding of the business' culture, vision, mission and objectives.
2. To help the new employee understand their role in, and contribution to, the business; to do this they need to fully understand their job function (through clearly defined job descriptions) and the interdependence with other functions within the business.
3. To help the new employee achieve the objectives for the position.
4. To help the new employee learn quickly.
5. To ensure the new employee understands the safety policies, the quality commitment, the environmental goals, the organizational structure, the business policies and practices, the customers, and the overall business and social culture.

New Employee Orientation Checklist:

Before the New Employee Arrives:

Once you and your new employee have determined a start day, communicate that information to the rest of your organization:

• When the new employee will be starting;
• What the new employee is being hired to do – the job position;
• Ask your employees to welcome the new employee, particularly in the early days.

Prepare a New Employee Orientation Package:

• If you haven’t already done so, ensure you have an employee contract for your new employee to review, discuss and sign (ensure the terms of employment, including employee compensation, benefits, vacation and probation period, are defined).
• Prepare an employee training development outline for the new employee (or if your new employee reports to someone else, have that individual prepare the employee training outline). This is to ensure that the new employee gets fully trained on all aspects of the job. Include this training plan in the package so that the new employee also knows what training to expect.
• Include a copy of the job description and the performance expectations or job performance standards.
• Include a copy of the company’s policies and practices; including health and safety, quality, environmental, security, accounting, privacy policies and much more.
• Include a copy of the company’s benefits – including when the new employee will qualify and the costs, if any.
• Include a copy of your organization chart (if only a few employees, this is usually not necessary but make sure that your new employee understands who everyone is and what everyone does).
• Define where the employee will sit, work, park, etc. Does the employee need to get an identification pass, a key, a locker, or is there anything else they need to know?

Ensure that your new employee understands who to report to and who to ask if they need to know something. At the end of the first week, set up a brief meeting or coffee session and ensure that your new employee is comfortable in the environment, knows what is expected, and is 'fitting in'. If yes, good. If no, work on solving the fit issues and update your new employee orientation program.

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