Disaster Recovery Scenarios
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Operating your business without a disaster recovery plan is high risk. Even though many business owners and managers believe disaster will never strike them, it is always best for your business to have planned for specific disaster recovery scenarios. Building a plan will allow you to be ready in case of emergency or disaster.
Your business may have to face one or several of the following disasters: earthquakes, fire, hurricanes, vandalism, power failures, employee theft or embezzlement, global pandemic. The impact of one of these disasters, or emergencies, can result in shutting your business down.
And a business disaster is not only a major physical event, it can also be a much more insidious issue (such as embezzlement, theft, a market impact (for example, in our recent economic recession a number of banks and loan companies went out of business - funds 'dried up' and some businesses faced financing shortages).
How to do a Scenario Plan?
Assess the impact a disaster would have on each functional area of your business. For example, develop ethics scenarios for employee theft or embezzlement. Use the lessons learned from the ethics scenarios to build new policies and controls.
When preparing your scenario plan, use a disaster recovery template if you wish to save time (you can often access disaster recovery templates from industry associations, state or regional government agencies, or online). Or if you have very unique situations, build your own role playing scenarios.
Disaster Recovery Scenarios
When disaster strikes is your business going to be able to handle it? Disaster can be physical and it can also be business related. For business related issues, you need to have a thorough understanding of the business environment and of your business continuity resources.
- Focus on a rather specific scenario: e.g. impact of the digital age on manufacturers;
- Review PEST (acronym for Political, Environmental, Social, Technological) driving forces for that scenario;
- Define the scenario you are creating (e.g. the impact of the digital age on PRINT manufacturers);
- How can you prepare to manage that scenario?
- What are the implications of that scenario (a shrinking market for print, more competition, lower prices, as print moves into the mature/declining life-cycle phase)?
- What are the indicators of that scenario (e.g. for the impact of the digital age on manufacturers, a shrinking of print advertising budgets as some advertising dollars are moved to the internet)?
Role Playing Scenarios and Scenario Analysis
After you've prepared your scenario plan, do the role playing scenarios from the plan, and then do the scenario analysis. What were the lessons learned? What policies and practices do you need to put in place?
To plan is not enough. Analysis of what might work and what doesn’t work; who is critical to your success; what alliances you might need to build; what back up business operations plans; you might need to plan; lessons learned; an action plan; these are only some of the outcomes that need to come from the analysis of your disaster recovery scenarios.
Scenario planning helps you prepare for the unexpected; and by planning for the unexpected you can learn how to survive and grow your business through both bad and good times.
However, in your business environment be sure to predict a number of different disaster recovery scenarios and thoroughly plan out how you will handle them. Each of the role playing scenarios needs to be quite different than the other, and you should try to approach the solution to each one differently (if it makes sense) as well. This will enable you to practice your responses and practice your decision making skills and problem solving techniques.
In addition to your scenario analysis, ensure that your business plan outline includes a business continuity plan.
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